Admin Assistant

Long Description

Principal Accountabilities

• Manage general maintenance, including building, furniture, air conditioning, fire extinguishers, vehicle fleet, among others.
• Create purchase orders and process payments for the Facilities area.
• Ensure compliance with the corrective and preventive maintenance schedule for the office.
• Administer supplies and materials: purchase and receive cafeteria items, cleaning products, office supplies, printer materials, water dispensers, etc.
• Manage general building services such as potable water, ornamental plants, elevators, access systems, alarm systems, and electronic waste.
• Coordinate and oversee drills, emergency brigades, medical emergencies, and alarm systems.
• Manage the Facilities budget and consolidate the annual travel agency sales report.
• Lead special projects and specific purchases based on demand.
• Monitor compliance and continuous improvement of the 5S methodology and related incidents.

Principal Requirements 

• Technical or Bachelor´s degree in Occupational Health Engineering, Business Administration, Industrial Engineering, Electrical Engineering, or related fields.
• Knowledge of Costa Rican regulations for building administration and maintenance.
• Previous experience managing maintenance, cleaning, security, and other general service providers.
• Knowledge of occupational safety.
• Intermediate Excel skills.